The supervisory committee also serves as the student's examining committee for the final exam, the traditional Ph.D. thesis defense. One full quarter must elapse between the quarter in which the general exam is taken and the quarter in which the final is taken.
Final Exam Checklist
Please consult this checklist (also available as a PDF) for details about the timeline and your responsibilities:
Be registered for the quarter in which both the final exam and the dissertation is submitted.
4 months prior to exam:
Review your current supervisory committee and notify Sarah Garner (firstname.lastname@example.org) of any changes. This committee will be the individuals attending your final exam.
Establish a reading committee by emailing Sarah Garner your list of members. The reading committee will be the faculty approving your dissertation and typically are the same members as your supervisory committee with the exception of your GSR.
2 months prior:
Set an exam day and time with your committee. Location should be arranged through Sarah.
Collect and collate concurrences (email is ok) from all faculty on the supervisory committee, indicating their agreement on the requested date and time. Forward to Sarah Garner for approval records.
5 weeks prior:
Provide a dissertation draft to your reading committee. We also recommend sending a copy to any supervisory committee members not on your reading committee with instructions that they are not required to read the draft or provide comments unless they wish to.
Submit the exam request online through MyGrad Student View.
You should now start considering when and how your reading committee will provide their signatures on your Doctoral Dissertation Supervisory Committee Approval Form. See DISSERTATION SUBMISSION for details.
2 weeks prior:
You should receive an email approving your exam request if your committee agrees that you are prepared to defend your dissertation. If you do not receive this, ask Sarah Garner.
Discuss the content and timing of your thesis defense presentation with your advisor.
At the exam:
Plan to give a presentation for your public thesis defense. You may also be asked additional questions by the committee in a private session after the public talk.
Your supervisory committee will decide the outcome of the exam and sign the exam warrant, which is a document provided by Math Student Services.
After the exam:
An email will be sent to you with the outcome of your exam.
Approximately 4 months after the final exam and submitting your dissertation, you will receive your diploma in the mail. If you need degree verification earlier than this, you may be able to use the online UW degree validation service.
Speak with your research adviser regarding the content of the dissertation. Review the Required Sections for your dissertation.
Attend a Graduate School Dissertation webinar or watch a recording of the most recent webinar online.
By the last day of the quarter in which you are graduating:
Obtain your reading committee signatures on your Doctoral Dissertation Reading Committee Approval Form. This form is the approval of your dissertation; it is not the exam warrant. It is your responsibility to provide copy of the form to your reading committee members for signature.
Complete the Survey of Earned Doctorates (SED) online. Confirm you have received an email that includes your SED Certificate of Completion.
By 11:59 p.m. PST on the last day of the quarter, submit the following documents to the UW Electronic Thesis/Dissertation (ETD) Administrator site:
- Reading committee approval form
- SED Certificate of Completion
After a successful submission, the message "Your dissertation/thesis has been submitted" will appear in the UW ETD Administrator site and you will receive an email.
Before leaving the department:
Check in with the Mathematics main office to obtain an office check-out form and learn the procedure for returning keys. There are several administrative items, such as payroll and computing services that you will need to address before departure.
Clean up desk space in your office, including shredding any old exams/homework. Please refer to theUniversity's retention policy for details on what documents to dispose of and when you are allowed to do so. Any documents containing student ID numbers, names or grades must be shredded.
Ask the Graduate Program Coordinator or Sarah Garner.